Skip to content

Open Event Roles and Responsibilities 

There are a number of roles during the open events. Please read through your role description here, and contact Izzie Gazzard if you have any questions. 

Roaming/tour Hosts

Academic Hosts

Support Stand Hosts

Application Hosts

IT and Estates Support



Roaming Hosts

Roaming Hosts will support the events by helping visitors find any relevant classrooms or areas that they would like to see. Many will be displaying student work, running demonstrations, etc. They'll be easily identifiable as they'll be wearing purple 'Here to help' sashes - please pick these up after the Staff Briefing.

Some Roaming Hosts will be stationed in specific spots for parts of the evening. 

Please see Izzie Gazzard after each Staff Briefing so that she can confirm where you'll be based.

A full list of the open classrooms will be available on the night so that you can familiarise yourself with them. 



Visitors are free to explore the campus, but can find a campus map or ask any Roaming Hosts if  they'd like help finding their way around.



Presentation Times


Welcome Talks will take place at 5pm, 6pm and 7pm during the evening events.  

Subject Presentations will take place at 5.30pm, 6.30pm and 7.30pm.

Please note: Subject Presentations will take place at 5.30pm, 6.30pm and 7.10pm at the Forest of Dean campus as there will be no 7pm welcome talk. 

Academic Hosts

These are our industry experts who will deliver subject presentations to visitors about the subject they teach – and invite questions.

They can cover:

  • Course information
  • Course-specific resources
  • Extra-curricular activities
  • Facilities - show a NEW video
  • FAQs 
  • How to apply

Academic Hosts will be supported by another member of their teaching team and at least one current student who is confident to talk about their experience and answer any questions.


Please ensure that you show a presentation with the new branding. If you have any queries regarding your presentations, please contact Izzie Gazzard.

Support Stands

There will be stands offering information and support to visitors. These include:

  • Admissions
  • Student Services / Careers
  • Learning Support
  • English and maths
  • Foundation Studies
  • ESOL
  • T Levels

Your job is to provide excellent customer service and answer any questions related to your area of expertise.

Maps will be displayed in key areas around campus and Roaming Hosts can help visitors find their way around.

Application Hosts

Our knowledgeable application hosts will support visitors with course and apprenticeship applications, assisting with any issues or queries.

Application Hub will be based in the following areas:


Cheltenham Campus - Library

Forest of Dean Campus - Library

Gloucester Campus - Directed Study

There will be computers available for visitors to use.


IT and Estates Support

Our IT and Estates teams will be supporting each event, if you have any technical queries, please contact IT support.

It is the Academic Hosts responsibility to set out rooms how they would like prior to the event beginning.

Contact the Estates team to assist with this if health and safety could be breached or you are unable to carry out the task independently and have no other member of staff to support you.



Why Gloucestershire College?

We guide any ambitious and motivated person on their journey through education and their career, by providing the right environment that encourages and nurtures individual talents.

Our industry-standard facilities and experienced teaching team provide our students with the skills businesses truly need.

We are here to help

0345 155 2020

90% of students would recommend GC and 95% said that the teaching on their course was good.

Ofsted has rated us good.

  • We offer industry relevant facilities
  • Our lecturers are passionate subject specialists
  • Employers value our students' skills

We'll look after you. We have dedicated teams to help you and a great Learning Mentor scheme.